Last Updated on August 11, 2023 by Ernests Embutnieks
Dealing with printers can be frustrating, especially if you are doing it for the first time. We created a guide on how to add printer to iPad, so you don’t have to waste any time.
The process is going to be easy for those who are using AirPrint-compatible printers. But don’t worry, if you don’t have a compatible printer, I’ve got some methods for you to help you out.
So, let’s dive in and check out how to add a printer to the iPad.
Connecting a Printer To an iPad
Before I begin, it is important to understand AirPrint and its compatibility. This will help you set up a printer more easily, as you’ll understand those terms. So, to avoid any confusion, let us take a look at AirPrint.
What is Apple AirPrint Technology?
AirPrint is a convenient feature that enables seamless printing without the need to install printer-specific drivers. It works wirelessly between compatible printers and iOS devices, allowing Apple users to enjoy a user-friendly and hassle-free printing experience.
Personally, I love this feature, as it works with Wi-Fi Direct and is powerful enough to make high-quality documents, emails, webpages, and photos from your iOS, iPad, or Mac devices.
AirPrint is great, but it isn’t as easy to use as it sounds. It’s a bit confusing instead, and it’s important for you to stick around.
Now that you understand what AirPrint is, you may be wondering which printers are compatible with it and how to find out whether your printer is compatible. So, don’t worry! I’m also going to explain it.
AirPrint Compatible Printer
Here’s a list of iPad-friendly printers from various brands, along with some additional information about their features and compatibility:
HP printers are known for their user-friendly features and reliable performance.
HP offers a range of printers compatible with AirPrint, specifically designed for different applications. Here are some popular series:
- Photosmart series: Ideal for printing photos from your iPad.
- Envy series: Great for printing photos and general home use.
- LaserJet series: Suitable for office use and high-volume printing.
- OfficeJet series: Versatile printers for home or small office needs
Canon printers are popular for their exceptional print quality and intuitive interfaces. Canon has a variety of models available, including multifunction printers for both photo and office printing.
Its Canon Pixma inkjet printers are some of my personal favorites and can be made AirPrint compatible by installing the most recent firmware update.
Epson printers are known for their versatility and advanced features. Epson provides several printer series that are compatible with AirPrint. Here are a few options:
- WorkForce Series: Versatile printers that offer printing, scanning, copying, and faxing capabilities.
- Stylus series: Designed for high-quality photo printing
- WorkForce Pro series: Efficient printers suitable for small businesses and offices
- Artisan Series: Ideal for home users and professional photographers
Lexmark offers a diverse range of AirPrint-compatible printers that come complete according to users’ needs.
They have options for small, medium, and large workgroups, as well as dedicated photo printers for home users and professionals. Upgrading the printer’s firmware will ensure compatibility with the latest version of AirPrint.
Remember to choose a printer that meets your specific requirements, whether it’s for photo printing, office use, or general home printing. Additionally, always check for firmware updates to ensure seamless wireless printing from your iPad.
Steps to Add a Printer to iPad
To make your iPad communicate with the printer, follow these steps:
- Check your iOS or iPadOS version (Make sure it’s running on the latest software)
- Check if your printer is AirPrint-compatible. If yes, then proceed.
- Connect your iPad and your printer to Wi-Fi (Both your iPad and printer should be connected to the same Wi-Fi network)
- Give your printer a few moments to join the network after powering it on
- Go to the document or file item you want to print on your iPad
- Open the application from which you want to print
- Look for the Share or Actions button in the app (usually represented by a box with an arrow)
- Tap on the Share or Actions button to access the printing options
- Scroll down until you find the Print button. Note that not all apps support AirPrint, so check the app’s user guide if you can’t locate the print option
- Select the “No Printer Selected” option and choose your AirPrint-compatible printer from the list
- Decide how many copies you want to print
- Finally, tap on the Print button.
That’s it! Your iPad will send the print job to your selected printer, and you should see your documents or items being printed shortly.
Common Tips To Use If Facing Problems
Users often report problems with AirPrint technology, and most of these problems have a very simple solution.
So, If you’re also going through some issues, then let me add some useful tips for you.
Here are some:
- Check for Software Updates
Outdated software can create issues for you, so it’s recommended to update your iPad to the latest version of iPadOS.
If you’re not using the latest software, you can update it. Go to Settings, then General. Proceed by selecting Software Update. Install the latest software update available, and you’re good to go. Pretty easy, right?
- Bring the Printer a Bit Closer to Your Modem
Sometimes interference, like walls, tables, etc., between the modem and printer can create problems with the signals.
In that case, you can place the printer near the modem to receive Wi-Fi signals accurately.
- Check Wi-Fi
Yeah! This is quite important because, without a proper Wi-Fi connection, there’ll be no sort of communication between the devices.
Keep in mind that AirPrint does not support public networks such as mobile hotspots, Bluetooth, or cellular data connections such as 4G or 5G.
Therefore, AirPrinting only works through WiFi.
- Turn off Airplane Mode
The AirPrint feature doesn’t work when Airplane mode is turned on.
So, it’s better to turn off Airplane Mode if you’ve accidentally turned it on. Otherwise, your phone might start feeling a little too high-flying and start demanding in-flight snacks. You get the joke, right?
- Connect Devices to the Same Network
To make AirPrint work for you, it’s important to connect all of these devices to the same network. AirPrint technology only works on Wi-Fi Direct.
So no separate Wi-Fi. Otherwise, your devices might start having arguments like, “Hey, you’re on the wrong network! I can’t print your document because I’m on a different Wi-Fi wavelength!” Let’s not create this technological sibling rivalry.
- Wait for a While and Try Again
Yeah, if you’ve tried everything and are still facing issues, you need to take a break now. Turn off your printer for some time, reboot the modem, or simply restart the iPad.
Have a short break, read some of my jokes or blog posts, then go through the whole process. I’m sure it will work for you as well.
Best Printers For iPad (Apple AirPrint)
Now, that you have seen a lot about setting up, it’s time for me to tell you about some printers that are totally worth buying. I’ve used them, and they’re still in our studio.
1. HP OfficeJet 250
The HP OfficeJet 250 is a fantastic portable printer that I personally use during my work.
From what I’ve observed until now, it delivers impressive performance in a compact package. Its ability to print, scan, and copy on the go makes it a versatile choice for professionals and students alike.
With fast printing speeds and high-quality output, this printer ensures that your documents and photos look crisp and professional.
One downside of the HP OfficeJet 250 is its limited paper-handling capacity. It has a relatively small input tray. Also, it doesn’t have a USB cable included.
- Excellent printing quality
- Fast and productive
- Solid design
- Limited paper-handling
- Doesn’t include a USB cable
2. Canon Pixma iX6820
The Canon Pixma iX6820 is a powerful printer that excels at producing high-quality prints, especially when it comes to documents and photos. The color accuracy and sharp details make it a popular choice among photographers and graphic designers
The printing speed on this device is fast, and not just fast, but also convenient and efficient.
Additionally, what I love is that it’s so small that it could fit inside your car. So, if you’re a traveler, then this printer will be a solid pick for you.
- Superior photo prints
- The design is small but sturdy
- Good for travelers
- Reliable print speeds
- The quick-draining tri-color cartridge
3. Epson EcoTank ET-3760 Wireless
The Epson EcoTank ET-3760 Wireless Printer is an excellent choice that combines high-quality printing with an environmentally friendly design. This printer is unique because it uses ink instead of traditional ink cartridges, which helps reduce both cost and environmental waste.
The ET-3760’s wireless capabilities allow for easy printing from a variety of devices, including smartphones and tablets. Furthermore, the prints are fairly quick, and the automatic double-sided printing features increase productivity.
One thing I did not like about the EcoTank ET-3760 was its size in comparison to other printers. It may take up more space on your desk or in your office, so it’s important to consider your available space before making a purchase.
- Ink tanks are used instead of cartridges.
- It both saves money and reduces waste.
- High-quality printing
- Big size
How to Find Out If Your Printer is Compatible
Those printers that show compatibility with Apple AirPrint technology are what we call Apple AirPrint-compatible printers.
It’s a useful feature that many printers support now, but if you are unsure about your printer and want to check whether it’s compatible or not, then you’ll have to do it manually by checking AirPrint devices on Apple Support.
I’ll recommend you visit this site and press Ctrl + F simultaneously, then write the model name on your own. If the printer is listed, then you’ve got a compatible printer; if not, then you’ll need to go through my next section, which covers how you add a printer to the iPad via third-party apps.
Yeah, you can do it, and I’m going to cover it for you. So let’s move.
Setting up Printers on an iPad via Third-Party Apps
Now, if you’re reading this section, I’m sure your printer isn’t compatible, and it isn’t a big problem because we have cool new apps that work incredibly well for printing. Not as well as Apple AirPrint, but they do get the job done in a very precise manner.
Here are the steps to set up a printer using third-party apps:
- Launch the Printer Pro app on your iPad.
- Select the desired category (Contacts, Emails, Files, Web Pages, Images) to locate the file you want to print.
- Tap on the printer button, usually located in the upper right corner of the screen, to access the print options.
- If it’s your first time, you need to do the initial setup. Look for a Printer Setup or Add Printer option in the app’s menu or settings, and follow the instructions to connect to a printer on your iPad’s network.
- After setting up, you can customize printing settings such as paper size, number of copies, etc. Now, look for a Printer Options or Print Settings button to access these settings.
- If you want to preview the document before printing, check for a Preview button or an option to view the print preview.
- After finalizing the settings, select the Print option to send the print job to the selected printer.
This is how it’s done.
Third-Party Apps for iPad Printing
So, If you’re looking to connect your iPad to a printer that’s connected to a Mac or PC, there are handy apps like Printopia and PrintCentral that can make your life easier.
These apps allow seamless communication between your iPad and the printer, whether it’s connected via a wired or wireless connection.
- Print Central App (Recommended App)
Print Central App can help with your printing and make things easier if you’re printer isn’t AirPrint compatible.
Now, here’s the cool part: while both apps get the job done, Print Central takes it a step further by allowing your iPad to communicate with both Macs and PCs. So, if you have a mixed-tech environment at home or work, Print Central has got your back!
With “WePrint”, an open client software, you can get prints from any connected machine, whether it’s connected through USB, Bluetooth, or wireless connections.
- Printopia App
On the other hand, if you’re an Apple fanboy and rocking a Mac, Printopia is your go-to app. It’s designed specifically for Mac users, ensuring a smooth and efficient printing experience.
Check out this video to learn more about it
No matter which app you choose, printing from your iPad will become a breeze, saving you time and hassle.
Are Third-Party Apps Safe For Printing?
Yes, they are completely safe. I’ve used them on my iPad Pro and didn’t have any issues. They worked seamlessly and didn’t make my device slow or anything like that.
What to do if “No Airprint Printers Detected” Shows?
Well, commonly, this error comes up when you’re Wi-Fi isn’t direct. So, try to connect both your iPad and printer to the same network. Don’t connect your device to mobile data, i.e., 4G or 5G.
Use Wi-Fi only. If you have Wi-Fi Direct, then it won’t come again.
Is There Any Method to Connect iPad to a Printer via USB?
Yes, there is. But you need an OTG. With an OTG cable, you can connect your iPad to the printer.
This OTG is important because usually iPads lack USB ports, and users have only the option to print via Wi-Fi-enabled printers.
We can recommend Nimaso OTG Cable for iPad, which works great for us.
What to Do With Bad Print Quality Problems?
Well, if you’re getting bad print quality from AirPrint, then you can do some small things to get it better. Here’re some
Try replacing the ink or toner.
To get rid of any dirt or fingerprints, clean the print heads and rollers.
You can change the print quality settings on the printer’s control panel or through the app.
Print a test page to see if the problem is with the document or the printer.
The iPad, being smart and convenient, is taking the place of a laptop; therefore, to accurately take the laptop’s place, it’s better to have features like a laptop.
I personally think having an iPad is good, and AirPrint is also fantastic, but AirPrint isn’t available on all printers, so it can be a bit frustrating.
Third-party apps are good, but I’m not a big fan of them. I wish Apple would allow AirPrint support for all printers. What do you say about this?
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